Assistant to Production Company Co-founder

Founded in 2010 by husband and wife, Joan Pla and Nelly Castillo, VENDETTA is a full-service creative production house. We are a LatinX, immigrant, and certified woman-of-color founded company. VENDETTA’s Co-founders have mentored underprivileged youth through EVOLVE, a public-private partnership founded by Ava DuVernay and the City of Los Angeles that would fund 150 internships for women, people of color and those from low-income households. Our ethos is to be an advocate for talent, equality, and diversity. We have worked with brands and companies such as Paramount Pictures, Warner Bros Music, Sony Music, Universal Music, El Rey Networks, Netflix, Hola! US, Elle Magazine, Cosmopolitan and prominent personalities like Lebron James, Anthony Davis, Eugenio Derbez, Eva Longoria, Zoe Saldaña, Rita Moreno, Carrie Underwood and many others. We are looking to add an Executive Assistant to the COO to help support our quickly growing company. The ideal Executive Assistant will be working hand in hand with the Co-founder on a daily basis. It will be an extremely valuable experience for anyone who is interested in the Entertainment and Advertising industry. Our Exec. assistant will be experienced in handling a wide range of Executive support and related tasks and be highly independent and an excellent multitasker with impeccable attention to detail. The position requires someone with strong attention to detail, good organization, and critical thinking skills. The person in the role must be able to handle highly confidential and sensitive information with the appropriate discretion. Please be mindful there will be a Non-Disclosure and Confidentiality agreement due to the nature of our projects and clients. They will be provided after the interview, if selected. Responsibilities and Duties Proactively manage and maintain Co-founder's schedule and workload, including appointment scheduling for all appointments, meetings, conferences, teleconferences Coordinates all travel arrangements Plan and organize company events Assist Co-founder in meeting preparation, scheduling, and rescheduling management as needed Records minutes of meetings and stands in for Co-founder when needed. Daily email organization/management Agenda & calendar management Assist in day-to-day office tasks as needed Provide general administrative support tasks may also include writing coverage on scripts, drafting letters, making phone calls, running an office, interviewing personnel, coordinating the fundraising process, assisting with duties on and off set, liaising between the Co-founder and teams, and helping to prepare publicity materials. Qualifications and Skills Organized, detail-oriented, and proactive. Deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. Ability to stay calm among the whirlwind and urgent matters Immense focus and can do one thing for a long time without getting distracted Thrives in a fast-paced environment to support Co-founders and team. Will take on a wide variety of challenges and provide creative solutions. Ability to work independently and efficiently. Proficient in collaborating across diverse company departments. Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities. Exceptional interpersonal skills. Friendly and professional demeanor Looking forward to meeting you!

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